Bids in one tool, subcontractor paperwork in an inbox, costs in a spreadsheet and the ledger somewhere else. We build one construction system for the bid pipeline, subcontractor compliance, lien waivers, change orders, crew scheduling and daily job costing, shaped to how your office and crews already run.
Built to your workflow · you own it · starts as a 30-day pilot · the pilot fee credits toward the build
The McKinsey Global Institute found that large construction projects typically take 20 percent longer than scheduled and run up to 80 percent over budget, with fragmented information and weak coordination among the causes. On smaller jobs the same fragmentation shows up as retyped bids, expired insurance certificates, unpriced extras and a budget nobody sees until closeout.
Paperwork rules keep moving too. For payments made in 2026 the IRS 1099-NEC reporting threshold is $2,000, up from $600, and it is indexed for inflation from 2027. Lien waiver forms and rules vary by state. One system of record turns both into routine instead of month-end cleanup.
The gaps we see most with general contractors, and what the system does about each:
→ A bid pipeline CRM that turns a won bid into a job with the estimate, specs and pricing intact.
→ A subcontractor portal that requires a current COI, license and W-9 before a work order can be accepted.
→ Lien waivers generated, sent and tracked against each payment, configured for the states you build in.
→ Change orders priced from your cost library, signed by the approver and folded into the revised budget.
→ A daily job costing dashboard comparing committed and actual spend to the estimate, phase by phase.
→ One timeline of projects, crews and equipment, with site details texted to the crew and offline field capture.
Procore, Buildertrend and similar platforms are strong products. Here is an honest way to decide which side of the line you are on.
A subscription platform is usually the faster start when your projects and paperwork look like everyone else’s.
Custom wins when your bidding, subcontractor rules or cost tracking are what set you apart, or when the field and the ledger never agree.
We start with a Blueprint: your bid process, subcontractor requirements, pay applications and cost codes mapped into the system before anything is built. It is priced from $1,500 and the fee credits toward the build.
A 30-day pilot then puts the most painful workflow, often the subcontractor portal or job costing, in front of your team. One core system is a Foundation Build from $2,500; the connected system is a Core Build from $5,000, quoted from the Blueprint.
Those platforms fit many contractors. Custom makes sense when your bidding, subcontractor rules or cost codes do not fit their templates, when field data and accounting never agree, or when you want one system you own with no per-seat fees.
Subs upload their certificate of insurance, license and W-9 to the portal. The system reads expiration dates, flags anything missing or lapsed, and blocks the sub from accepting work until it is current. Payments are tracked per vendor so 1099 reporting is ready at year end.
Waiver forms and rules are set by state law, so we configure the system for the states you work in, including statutory forms where a state requires one. Your attorney or advisor still confirms the requirements.
Yes. Time, quantities, photos and daily logs are captured offline and sync when the device finds a signal.
It is quoted to spec. A Blueprint is from $1,500 and credits toward the build, a Foundation Build is from $2,500 and a Core Build is from $5,000. An optional Care Plan is from $150 a month.
Regulatory details are general information, not legal or tax advice.
Tell us how you bid, manage subs and track costs today. We will map the gaps, stand up a working system as a 30-day pilot, and credit the pilot fee toward the build if you go on.
