Quick answer: This table tracks the federal and state compliance dates that most affect trades and clinics in 2026: refrigerant leak repair, OSHA recordkeeping, 1099 reporting, ADA and water heater rules, E-Verify, TCPA texting, HIPAA, substance-use records, good faith estimates and certified payroll. Filter by trade, and check the source link for anything that affects you.
Pick a trade to narrow the table. Every row links to the government source it was checked against, and the date it was last checked.
| Rule | Status / key dates | Applies to | Source | Last verified |
|---|---|---|---|---|
| EPA AIM Act refrigerant management Hvac | In force since 1 Jan 2026 Leak repair duties apply to appliances with a full charge of 15 lb or more of an HFC or substitute with a GWP above 53. Repair within 30 days of exceeding the threshold (120 days for an industrial process shutdown). Records kept 3 years. | HVAC and refrigeration contractors | 40 CFR 84.106 | 9 Oct 2026 |
| OSHA Form 300A posting HvacPlumbingElectricalConstruction | Annual, ongoing The 300A annual summary must be posted 1 Feb through 30 Apr each year, at every establishment required to keep OSHA injury and illness records. | Most employers with 11+ employees not on OSHA's partially exempt list | 29 CFR 1904.32 | 9 Oct 2026 |
| OSHA ITA electronic submission HvacPlumbingElectricalConstruction | Annual, ongoing Covered establishments must electronically submit injury and illness data by 2 Mar each year: 300A only for 20 to 249 employees in designated industries and all 250+ employee establishments; Forms 300, 301 and 300A for 100+ employees in designated high-hazard industries. | Mid-size and larger establishments in designated industries | 29 CFR 1904.41 | 9 Oct 2026 |
| IRS 1099-NEC / 1099-MISC threshold HvacPlumbingElectricalConstructionClinics | In force for 2026 payments The reporting threshold rises to $2,000 (from $600) for payments made in 2026 and later, inflation-indexed from 2027. Furnish to the recipient and file with the IRS by 31 Jan, paper or electronic. | Any business paying independent contractors | IRS Instructions for Forms 1099-MISC/NEC | 9 Oct 2026 |
| DOJ ADA Title II web and digital accessibility Government | Government entities only, not yet due Compliance required by 26 Apr 2027 for state and local governments serving 50,000 or more people, and by 26 Apr 2028 for smaller governments and special district governments. Private businesses are not covered by this rule. | State and local government entities only | Federal Register 2026-07663 | 9 Oct 2026 |
| DOE commercial water heater efficiency standard HvacPlumbing | Effective 6 Oct 2026, enforcement delayed one year The new efficiency standard takes effect 6 Oct 2026. DOE delayed enforcement for units manufactured before 6 Oct 2027, giving manufacturers and installers a one-year compliance runway. | HVAC and plumbing contractors installing commercial water heaters | Federal Register 2023-20392 | 9 Oct 2026 |
| Ohio E-Verify requirement (HB 246) ConstructionElectricalPlumbingHvac | Takes effect 19 Mar 2026 Public contractors and subcontractors on Ohio state and local government contracts must verify new hires through E-Verify starting 19 Mar 2026. | Contractors and subcontractors on Ohio public contracts | Ohio Revised Code Chapter 4151 | 9 Oct 2026 |
| FCC TCPA consent revocation HvacPlumbingElectricalConstructionClinics | Partly in force, rewrite pending Federal Register publication Customers may revoke texting consent by any reasonable means, processed within 10 business days, in force since 11 Apr 2025. The FCC's 30 Sep 2026 vote on a category-specific opt-out rewrite is reported adopted but takes effect only 30 days after Federal Register publication. | Any business sending appointment or marketing texts | FCC, Telephone Consumer Protection Act | 9 Oct 2026 |
| HIPAA Security Rule overhaul Clinics | Proposed only, not final The proposed overhaul (MFA, encryption, asset inventory) is a Notice of Proposed Rulemaking, not current law. OMB's own target is around 2027. Do not treat it as a current requirement. | Clinics and other HIPAA covered entities | HHS OCR, Security Rule NPRM | 9 Oct 2026 |
| 42 CFR Part 2 (substance use disorder records) Clinics | Compliance required since 16 Feb 2026 Updated confidentiality rules for substance use disorder treatment records align with HIPAA: a single consent can cover treatment, payment and operations, with separate consent for SUD counseling notes. | Clinics handling substance use disorder treatment records | 42 CFR Part 2 | 9 Oct 2026 |
| No Surprises Act good faith estimates Clinics | Ongoing since 1 Jan 2022 Uninsured and self-pay patients must receive a good faith estimate of expected charges, generally within 1 to 3 business days of scheduling or on request. | Clinics and other health care providers and facilities | CMS, No Surprises Act | 9 Oct 2026 |
| Davis-Bacon certified payroll (Form WH-347) ConstructionElectricalPlumbingHvac | Ongoing, weekly Contractors and subcontractors on Davis-Bacon covered federal construction contracts must submit certified payroll weekly for every week covered work is performed, on Form WH-347 or an equivalent format. | Contractors on federal and federally assisted construction contracts | 29 CFR 5.5 | 9 Oct 2026 |
No rows match this filter.
Every row was checked against its official source on 9 Oct 2026. Rules change: re-check the source link before relying on a date for a filing or repair deadline. Anything we could not verify on an official page is left out of this table rather than guessed at.
Two items in the table are not yet enforceable law, and treating them as current requirements is a common mistake.
| Item | Real status |
|---|---|
| HIPAA Security Rule overhaul | A proposed rule only (NPRM). OMB's own target is around 2027. The current 2013 Security Rule still governs. |
| FCC TCPA opt-out rewrite | Reported adopted at the FCC's 30 Sep 2026 meeting, but not yet effective: it starts 30 days after Federal Register publication. |
Each row carries the date it was last checked against its official source. We revisit the table as dates approach or rules change. If you need the current text of a rule, use the source link rather than relying only on this summary.
No. The 26 Apr 2027 and 26 Apr 2028 deadlines apply only to state and local government entities, under Title II of the ADA. Private businesses are covered by Title III, which this specific rule does not change.
We leave out anything we could not verify on an official government source on the day this table was checked, rather than include a date that might be wrong or already superseded. If something looks missing, check the agency's own site directly.
Tracking refrigerant logs, OSHA records, licences and repair windows across a spreadsheet and a shared drive is how a deadline gets missed. A compliance and records system keeps the log, the renewal dates and the paperwork in one place, built around how your team actually works. Brixx Digital builds these systems; that is us.
